How to remove shared mailbox from outlook 2010 Open Outlook. Until lastvfew days they could delete mail from the Inbox of that Shared Mailbox. Oct 21, 2022 · Can't delete folders in the Deleted Items folder of an archive mailbox in Exchange Online - Microsoft 365 Describes behavior in Exchange Online that prevents users from deleting folders in the Deleted Items folder of an archive mailbox that was automatically expanded. To add shared mailboxes or email accounts, you account need to have access to shared mailbox. In OWA it appears to delete the e-mail but on a refresh the… Jan 8, 2025 · We show you two methods you can use to delete or hide the default folders (junk email, suggested contacts) that Microsoft Outlook creates in your data files. Autodiscover automatically loads all mailboxes for which the user has full access permissions in the following scenarios: An admin grants full access permissions for a If you no longer need access to a shared mailbox, you need to notify IT Service Desk and manually remove the shared mailbox from your Outlook. Jun 1, 2023 · Step3: Apply the Apply a retention policy to shared mailbox. 6. Dec 23, 2024 · How to Remove a Mailbox in Outlook: A Step-by-Step Guide Are you looking to declutter your Outlook and streamline your email management? Removing unnecessary mailboxes can be a great way to achieve a more organized and efficient inbox. Select the mailbox you would like to remove, and click Remove. You can try to right-click it, select View Settings there, after that click Filter button. Is that some type of internal compliance policy? The Remove-MailboxPermission cmdlet allows you to remove permissions from a user's mailbox, for example, removing full access to another user's mailbox. Oct 21, 2024 · Backup before removing: Before removing the shared mailbox, make sure to backup your Outlook data to prevent any potential losses. Alternatively, you can achieve the same via the Accounts > Your accounts page by hitting the Manage button next to Mar 25, 2025 · Manually adding a shared mailbox in Outlook: detailed instructions If the automatic method doesn’t work, you can also add the shared mailbox manually. Aug 6, 2025 · Learn how to quickly add a shared mailbox in Outlook 365 (classic desktop, new app, or web), send emails from it, and set it as your default From address. Click the Advanced button in the Properties window. So that when external people mail the old mail address it can still get trhough to the new shared mailbox. However, there may come a time when you need to remove a user from a shared mailbox, whether due to employee turnover, changes in responsibilities Shared mailboxes allow multiple users to send and receive emails from a common mailbox—ideal for teams managing customer support, HR inquiries, or general info accounts. Aug 6, 2024 · Re-add and Remove: Sometimes, re-adding the shared mailbox and then removing it can help. By following the guidelines outlined in this article, you can ensure a smooth and efficient removal process, minimizing the risk of data loss and service disruptions. By choosing Delete Account you will simply be removing access from Outlook mobile. Have the user reboot and reopen Outlook. Follow this step-by-step guide to access and manage shared emails easily. May 12, 2025 · Unable to remove a shared mailbox in Outlook? Follow our step-by-step guide to remove Office 365 shared mailbox from your account settings. Microsoft Outlook uses a variety of mailbox types, including shared mailboxes, personal mailboxes, and any linked or auto-mapped mailboxes. Since you're an admin who had granted yourself access to all user mailboxes, these mailboxes are automatically added to your Outlook profile due to the permission settings. Learn what you need to know before creating a shared mailbox. You can hide any object with a mailbox from the Global Address List (GAL) including User and Shared Mailboxes, Groups (Microsoft 365, Distribution Lists, and Mail-Enabled), Resources, and Contacts. Click More , and then click Connect a mailbox. May 11, 2025 · Removing a shared email account from Outlook can seem daunting, especially for users who are less technically inclined. Below are instructions for using a shared mailbox in Outlook on a Mac. You might have to delete and recreate the user's Outlook Aug 11, 2021 · Connect to Exchange online with PowerShell. Check permissions: Ensure that you have the necessary permissions to remove the shared mailbox. 📌 How to Enjoy the videos and music you love, upload original content, and share it all with friends, family, and the world on YouTube. By following the steps outlined in this article, you can easily set up and manage a shared mailbox, utilize its features, and troubleshoot common issues. The shared mailbox should now be removed from your list of email folders. So basically, the users want to be added to all the shared mailboxes, and toggle the box on/off when needed. You can also use this procedure to connect linked mailboxes, resource mailboxes, and shared mailboxes that have been deleted to a user account. Feb 18, 2020 · Topic Replies Views Activity How to delete a folder in a shared mailbox in office 365 Software & Applications , , 8 4634 November 10, 2020 Outlook 2010 does not let me delete parent folders Software & Applications discussion , microsoft-exchange , team-collaboration 1 60 January 8, 2014 Not able to delete folders from deleted items using OWA - exchange 2010 Software & Applications microsoft In new Outlook, you have the option to: Create a rule | Edit a rule | Delete a rule | Set rule order | Run rules | Disable rules Create an inbox rule for new Outlook for Windows Rules are applied to incoming messages and can be created from any folder. A shared mailbox is a designated email address that multiple users can access and manage. This is a change from earlier versions of Outlook. User who used the client Outlook 2007/2010/and 2013 had a new feature called automapping. In Outlook 365, click Mail in the bottom-left corner of the window. In the EAC, go to Recipients > Mailboxes. Right clicking on a mailbox and choosing “Close <mailbox>” produces the error: "This group of folders is associated with an e-mail account. Is there a way to "reset" cache of Exchange shared mailbox only?. Sep 1, 2023 · Delete the user in the Exchange Management Console. Select the shared mailbox that you want to remove members from. Jan 1, 2025 · Discover how to add a shared mailbox in Outlook to send and read emails from the same account alongside other users from your team, business, or organization. Feb 5, 2015 · Select the Outlook mail profile to logon to when prompted. If you have a shared folder selected in the Folder pane, new items that you create are saved in that shared folder. Sep 30, 2024 · Shared mailboxes are used when multiple people need access to the same mailbox. I don’t actually need that access, so I went into the Exchange Admin Center: recipients, edit, mailbox delegation, full access, and removed my name from the list. As we don't use the contacts and calenders of these shared mailboxes, how to I get rid of them? Jun 28, 2023 · Remove automapping for a shared mailbox - Outlook Describes how to disable automapping for a shared mailbox in Outlook for Microsoft 365. As a regular user, you can only change this if you have been granted Full Access permissions on the shared mailbox. Nov 14, 2023 · Hi Jim, To remove the additional mailboxes from your Outlook client, you need to change the permissions that were initially set via the PowerShell script. In the Filter dialog window go to Advanced tab, click Field button, select All Mail Fields > E-mail Account in the menu. We're using Outlook 2016 in the video however the steps are similar in Outlook 2010/2013. Remove members from a shared mailbox In the Microsoft 365 admin center, go to Groups > Shared mailboxes. Click the Advanced tab. This could be because the mailbox is no longer in use, or it might be cluttering your Outlook navigation pane. Steps: Open Outlook. A list of mailboxes that are disconnected on the selected Exchange server in Jun 8, 2024 · Shared mailboxes in Outlook allow multiple people to access and manage the same mailbox, streamlining collaboration and communication within a team. Learn how to add shared mailbox or multiple email accounts in outlook on your desktop. Select the affected email account (the one with the auto-mapped mailbox). Mar 18, 2024 · Regarding your issue, if it was added manually, you should follow these steps to remove the shared mailbox. Jul 2, 2025 · Shared mailboxes are a crucial element of collaborative workflows within Microsoft Outlook environments, facilitating team access and management of centralized email communications. Symptoms If you use Microsoft Outlook to access another Microsoft Exchange user’s mailbox folder (s), your ability to apply, create, or delete Outlook Categories is limited to the permissions that you have on their Calendar and other individual folders. This seems to be the way to do it: How to filter out flagged emails from a specific account in Outlook 2010's task list - Super User but it just doesn't work. Much like that forgotten sports gear, shared mailboxes can lurk in your Outlook, unnecessarily taking up space. Jun 25, 2025 · In Microsoft Outlook 2010, Outlook 2013, Outlook 2016, Outlook 2019 and Outlook for Microsoft 365, you can add multiple Microsoft Exchange accounts to the same profile if one of the following conditions is true: You have Full Access permission to the additional Exchange mailboxes. Right-click the shared mailbox and select Remove. Find the msExchDelegateListLink attribute and remove any and all users that you don't want to be automapped, from this attribute. Go to the accounts section of settings, then tap on the shared mailbox account. This guide walks you through how to add or remove users from a shared mailbox using the Exchange Admin Center (EAC). So this means we need to disable/delete one shared mailbox, so we can use that mail address as an alias for the other mailbox. Here’s a basic command to get you started:Remove-MailboxPermission -Identity "SharedMailbox" -User "YourUser" -AccessRights FullAccess. Apr 30, 2025 · Summary: Learn how to configure the mailbox antispam settings in Exchange Server 2016 and Exchange Server 2019. This comprehensive guide will walk you through everything you need to know about removing shared email accounts from Outlook, whether you’re using Outlook 2016, 2019, or In new Outlook you can view all mailboxes and folders shared with you, including details for the type of permissions you were granted. Nov 8, 2023 · When updating the authorized users list of a shared mailbox, it is important to note that only the owner of the mailbox may add/remove authorized users. You Jan 24, 2023 · In this guide, you will learn how to hide users, groups, and shared mailboxes from the Office 365 Global Address List (GAL). If it does not disappear right away, restart Outlook. Feb 17, 2024 · "I'm facing an issue with restricting shared mailbox users in On-Premises Exchange Server from deleting their inbox emails in both Outlook app and webmail. Remove-MailboxPermission is the cmdlet you should be using to remove mailbox permissions to a shared mailbox. It covers the most essential shared mailbox operations, including creating, assigning permissions, and deleting unused shared mailboxes. Sep 25, 2024 · A shared mailbox or department mailbox is an email account that can be used by one person or multiple people. The Identity parameter specifies the disconnected mailbox in the Exchange Jul 11, 2023 · If you are an administrator, use the Exchange Admin Center or PowerShell (Set-MailboxAutoReplyConfiguration cmdlet). On MacOS and iPhone, it's incredibly simple to add and remove Shared Mailboxes. Shared mailboxes are often used by teams, while personal mailboxes are typically for individual use. This refreshes the connection to the server. 2. The following examples show the syntax for reconnecting user, linked, shared, and archive mailboxes. Mar 12, 2014 · Beginning with Exchange 2010 then on to Exchange 2013. 4. It acts as a central inbox for a team or department, allowing authorized individuals to send, receive, and manage emails collectively. 5. If the answer is helpful, please click "Accept Answer" and kindly upvote it. It simply removes the account configuration from the Outlook application, preventing you from accessing the mailbox through that specific instance of Outlook. ost]) all folders to which you have access in the secondary mailbox. Follow these steps to share your mailbox or delegate access in Outlook for Windows, Mac, and Web. If I Feb 16, 2023 · Is your boss using the Outlook desktop app, or Outlook web app? Also, if an employee does not have an 'Exchange Online License', it could just be a shared mailbox where it may be easier to edit from the Exchange Admin Center. Jun 6, 2024 · Adding a Shared Mailbox to the new Outlook does not remove it from the Classic Outlook. Shared mailboxes let a group of users view and send email, and share a calender, and open a contact list from a common mailbox. In this article, you will learn how to manage a shared mailbox in Microsoft 365 with PowerShell. May 5, 2025 · Adding and using a shared mailbox in Outlook and Microsoft 365 can significantly enhance team collaboration and streamline communication among members. It can take up to 60 minutes for the shared mailbox to show up for users in Outlook and Outlook on the web. However Jun 2, 2022 · Hi all, Microsoft Outlook client "hangs" when employ change from their mailbox to their shared mailbox. Toggling on is working, however toggling off the shared mailbox is staying in Outlook. If I Folders take a long time to appear or don't appear correctly. If your Outlook profile contains shared mailboxes and has caching enabled (Download Shared Folders is selected), you encounter folder synchronization issues, decreased performance, or other issues if the number of shared folders per mailbox exceeds 500. You can also delegate access, giving someone permission to send emails or manage your calendar for you. Click Yes to confirm removal. Right-click your email account name in the folders pane on the left side of the window and select Data File Properties from the menu. Apr 30, 2017 · This tutorial shows you how to remove an additional/shared mailbox to your Outlook profile. To find the Any feedback is appreciated! We have two shared mailboxes and want to migrate everybody to one of those mailboxes. In this guide, we discuss the possible ways how to remove shared mailbox from Outlook. If that's indeed the case, you can configure it as additional account in Outlook, then use the settings under File > Automatic replies. Sep 25, 2025 · Easily create, and manage your shared mailbox with custom rules. Dec 12, 2022 · With a Microsoft 365 shared mailbox, your team can work together with ease by sharing an email account, contact list, and calendar. This enables you to create an Outlook mail profile so you can start Outlook with your mailbox as the Outlook Today folder and allows you to set permissions for others. Delete calendar option is greyed o… Folders take a long time to appear or don't appear correctly. Whether you have old, inactive mailboxes or want to remove shared mailboxes that are no longer in use, this comprehensive guide will walk you through the This article provides instructions on how to add and removed a shared mailbox to your Outlook mobile application. Let’s dive into how you can easily remove them, starting with the right-click method on the desktop app, followed by adjustments in account settings. Jun 25, 2025 · How do I access the mailbox Depending on the email client you choose, the detailed instructions for accessing the mailbox that you have Full Access permissions to are listed below: Outlook If you are using Outlook 2013 or Outlook 2010, the mailbox for which you have been granted access automatically display in your folder list. You can either use the Exchange Admin Center or the Exchange Management Shell commands. Mar 20, 2018 · The article shows how to delete or purge single or multiple mailboxes, deal with disconnected mailboxes, and troubleshoot related problems. From the soft delete method where you have the option to restore it, to a hard delete method where May 7, 2025 · This article discusses how to remove automapping for shared mailboxes in Microsoft Outlook for Microsoft 365. If you do not recognize this dialog, simply press OK to load you default Outlook mail profile. My own user mailbox had access to a second, automapped mailbox that appears in the Outlook folder list. Jul 5, 2017 · Hello, Exchange 2010, Outlook 2010 I am having trouble removing a shared calendar of an archived user (Mailbox deleted from exchange, AD account disabled) from another users mailbox. If none of these steps work, it might be helpful to contact your IT support team for further assistance. Jun 26, 2012 · This task list on the right is called Outlook To-Do Bar. Dec 3, 2020 · Provides steps to configure shared mailbox in new Outlook using OWAMailboxPolicy settings and PowerShell commands Describes how to add a shared or regular mailbox as an additional account in Outlook for improved mailbox functionality, such as event reminders. pst files in Exchange Server 2016 or Exchange Server 2019. Outlook 2003 doesn't cache any shared folders. The Disable-Mailbox cmdlet also performs the clean-up task on the individual mailbox, so the mailbox is disconnected immediately after this task completes. If you have extra questions about this answer, please click "Comment". The Disable-Mailbox cmdlet removes the mailbox's Exchange attributes from Active Directory. In the pane below, some properties will get loaded. You need to be assigned permissions before you can run this cmdlet. Apr 19, 2024 · Learn how to hard delete a mailbox and keep the user account in Microsoft 365 with PowerShell in this step-by-step tutorial. Feb 16, 2023 · Does your company use Outlook as its main email client? Here's how you can create a shared mailbox for specific departments or groups. Select the shared calendar you want to remove. In Microsoft Outlook, Autodiscover automatically maps to any mailbox for which a user has full access permissions. Oct 16, 2024 · Users have access to a shared mailbox. Type part of the required account's name in the Value text box and click Add to List button below. When you permanently delete an active mailbox, the associated Active Directory user account is also deleted. This can be incredibly useful for teams, departments, or organizations that need to collaborate on email communications. Sep 19, 2024 · You can create a new shared mailbox to let multiple users send emails to and from the same email address. While beneficial, situations arise where removing a shared mailbox from a user’s Outlook profile becomes necessary. Select your mailbox by looking at the Display Name column. In new Outlook you can view all mailboxes and folders shared with you, including details for the type of permissions you were granted. For detailed instructions, see Apply a retention policy to mailboxes. Sharing a mailbox in Outlook allows colleagues or assistants to read, send, or manage emails on your behalf. Aug 15, 2019 · How to remove shared Exchange mailboxes from an Outlook profile after removing Full Access permissions on the mailbox. Have moved IT users mailboxes to ExOnline for testing. View mailboxes or folders shared with you In new Outlook, select the File tab, then Account info, or Settings > Accounts > Shared with me. Shared mailboxes are How Do I Delete An Outlook Shared Mailbox? Managing your Outlook client can sometimes feel overwhelming, especially when it comes to shared mailboxes. You tried a lot of things, but the additional mailbox is still showing in Outlook. If you no longer need a shared mailbox or folder to appear, on the expanded card select Remove. The mailbox isn't deleted and can be reconnected to its user at a later date by using the Connect-Mailbox cmdlet. Apr 30, 2025 · Summary: Learn how administrators can view, create, modify, delete, suspend and resume requests to export mailboxes to . How to Remove Shared Mailbox from Outlook | Simplify Your Inbox Struggling with a cluttered Outlook due to unnecessary shared mailboxes? Discover the easy steps to streamline your email experience Apr 30, 2025 · The following procedure shows how to connect a deleted user mailbox to a user account. Jun 7, 2022 · Open Outlook > go to File > Account Settings > select your account > go to More settings > select Advanced tab > under Mailboxes, check if shared email account visible there, if yes, select Remove option to remove it. Jun 8, 2023 · Don’t worry! Our blog aims to provide a detailed guide to manage shared mailboxes in Microsoft 365. Apr 17, 2013 · I have two mailboxes added on Outlook 2010 but I only want to view the tasks for my personal account - not for the secondary shared account which I monitor as there are so many of them. Sample scripts show how to delete in bulk. You might need to expand this folder to see the shared mailbox. Remove a Shared Mailbox from Outlook Desktop Open Outlook Desktop Right click on the name of the account you wish to remove Click on "Remove" Sep 17, 2025 · Shared mailboxes in Office 365 are a powerful feature that allows multiple users to access and manage a single email account. 3. This could be due to role changes, project completion, security protocols, or simply to When you create, modify, remove, enable, or disable an Inbox rule in Exchange PowerShell, any client-side rules created by Microsoft Outlook are removed. You should be removing the license after turning it into a shared mailbox, but yes. uk and want to remove the calendar from the shared mailbox only. Sep 16, 2011 · Shut down outlook, then go into control panel, mail icon, then click on profile and remove the unwanted profile or go into accounts and remove the unwanted account (depends on how you set this up is how to remove) THEN you want to remove the rights from the mail box from the server and all should be smooth and painless. I keep accidentally adding meeting invites in there after using outlook the same way for so many years and end up missing them completely; I can't… Feb 21, 2023 · I've added some additional Exchange mailboxes to my account but now I can't seem to remove them anymore in Outlook as they don’t show up in my account settings or the additional mailboxes list. To remove the shared mailbox from your Outlook desktop app, perform the following steps: 1. co. Remove the mailbox with Remove-Mailbox -Database "Mailbox Database" -StoreMailboxIdentity "f3ed13de-ae8a-4c0a-9d4d-b641d35e0335" where StoreMailboxIdentity is the value returned in 1) as MailboxGuid Feb 13, 2025 · Removing a shared mailbox in Outlook requires careful planning, execution, and post-removal tasks. Mar 22, 2025 · Open these additional mailboxes: You will see a list of shared mailboxes and calendars that are automatically mapped to your Outlook profile. Sep 16, 2011 · Nicks solution is exactly what you need to do to remove additional mailboxes from within Outlook (I think it is the only way you can do it. Although this article lists all parameters for the cmdlet, you might not have access to some parameters if they aren't included in the permissions assigned to you. In the new Outlook, shared mailboxes are added by right clicking the account name and selecting “Add shared folder or mailbox”, shared mailboxes are found under the “Shared with me” folder. May 16, 2025 · Removing an account from the Outlook desktop client does not delete the mailbox on the server (Microsoft 365 or Exchange Server). Learn how to open a shared mailbox in Outlook. In Outlook, click on File, and then click the Account Settings drop down, and select the Account Settings option. Jun 25, 2025 · The number of shared folders and mailboxes that you can have open without issues depends on several factors, including hardware, mailbox size, size of the shared folders or mailboxes, number of folders in a shared mailbox, item count in folders, and network speed. To remove the account, click the File Tab, and on the Mar 7, 2022 · Learn how to target and delete mailbox items from Exchange Online & on-premises using PowerShell. Jun 9, 2022 · Each shared mailbox comes with its own contact book which all show up in my contact tab in outlook. In Windows, I found instructions to add a Shared Mailbox via File > Account Settings > Change > More Settings > Advanced > Add these mailboxes. I disabled cache of shared mailbox only and MS Outlook does not show alter that it is attempting to connect to MS Exchange Online server. To remove the mailbox permissions and the mailbox from Outlook: Remove-MailboxPermission <mailbox identity> -AccessRights FullAccess -User <your email address> Then, to re-add permission without the automapping function: How to easily configure automapping of shared mailboxes in Outlook. Each shared mailbox can only have one owner. The Aug 8, 2019 · Exchange hybrid config, 2013 on-premises and Exchange online. Remove Auto-Mapped Mailbox: To remove the auto-mapped mailbox manually, you can do the following: In Outlook, go to File > Account Settings > Account Settings. Click Change. Sep 22, 2007 · When your administrator creates your account he/she will also create a mailbox with you as the owner of the mailbox giving you automatically full permissions. Go to the properties of the shared mailbox's AD account directly from the OU that it's in. Under normal circumstances, a Apr 30, 2025 · When you permanently delete active mailboxes and disconnected mailboxes, all mailbox contents are purged from the Exchange mailbox database, and the data loss is permanent. For example, when you try to apply or remove a category on an item in a shared folder, if you have fewer than the required permissions, you Nov 13, 2013 · 7 249 June 10, 2010 Share Tasks in Outlook without Exchange inside of Outlook Software & Applications discussion , microsoft-office 5 73 February 26, 2015 Sharing Tasks in Outlook Software & Applications microsoft-exchange , microsoft-office , team-collaboration , howto 3 88 May 27, 2014 To-do list Outlook from shared mailbox Software Feb 5, 2015 · Select the Outlook mail profile to logon to when prompted. Open Outlook and select “File”, then “Add Account”. -Jay Jan 22, 2023 · You did remove full access permission from a user or shared mailbox, which is automapped. Right-click (or Control Click) the shared mailbox to be removed in the folders pane on the left side of the window. Go to the Attribute Editor tab of the account. Mar 10, 2025 · Learn how to add a shared mailbox in Microsoft 365 using Outlook Desktop and OWA. Just return it to a user mailbox and leave the account, if you still want them in your tenant. Go to the Advanced tab. This will not impact any of the data in the shared mailbox. There may be reasons to remove a shared mailbox from Outlook, such as when a team member leaves or when the mailbox is no longer needed. Automate sorting, routing, and filtering emails for increased productivity. Now when they select to delete any e-mail remains present in the mailbox. Not sure I understand why you wait 90 days after end of employment to convert to a sharedmailbox however. May 31, 2023 · This guides shows how to remove shared mailbox from Outlook. Once added, try removing it using the steps above. Select Remove Shared Account. This problem occurs because Outlook 2010 and later versions locally cache (in your Outlook data file [. Oct 24, 2024 · Hello, I use a shared mailbox ******@XX. Use AD Users & Computers or PowerShell to enable or disable. Oct 29, 2025 · There are two ways to disable or delete a mailbox from Exchange Server. Aug 6, 2024 · Log in to your OWA. Apr 30, 2025 · Use the Connect-Mailbox cmdlet in the Exchange Management Shell to connect a user account to a disabled mailbox. You have to specify the type of mailbox that you're connecting. Click OK, then OK again. To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message Oct 21, 2024 · Understanding Shared Mailboxes in Outlook Before we dive into the removal process, let's first grasp the concept of shared mailboxes in Outlook. If it has been added as an account, you can remove it via the Settings dialog > Accounts > Shared with me page, by expanding the corresponding entry and hitting the Remove button. Now its mailbox is marked as Disabled. Jul 24, 2019 · I’ve been testing disabling the automapping for a few of our shared mailboxes, and while the disabled automapping works, I am unable to actually remove the mailbox after the testing is done. We mentioned the steps in Outlook online, application and mobile app. Sep 27, 2012 · If you don’t use Microsoft Outlook 2010 but 2007 or 2003 and you work with shared mailboxes, you can make a change in windows registry to make Outlook automatically move messages sent or deleted from shared mailbox to the shared mailbox folders not your personal mailbox. Outlook for Mac currently supports only Full Access permissions for shared mailboxes. You’ll now see a list of your configured message stores in your mail profile. In the Account Settings box, click the account you wish to remove, and hit the "Remove" button 3. Any shared mailbox of folder you add will automatically show on the Mail tab in the new Outlook folder pane. To find Jan 27, 2017 · How to Use Email Enabled Shared Mailboxes After your email enabled public folder has been converted to a shared mailbox it will show up in outlook below your email archive. Automapping takes advantage of Exchange auto-discovery services to map mailboxes in which a user has “Full Access” permissions granted. However, with a clear understanding of the process, anyone can manage their email settings effectively. Users with permissions to a shared mailbox can send as or send on behalf of the mailbox email address. Delete shared mailbox with command: Remove-Mailbox onlineshared For more detailed information, you could have a look about this article: Delete or restore user mailboxes in Exchange Online If this shared mailbox AD account is hosted on local AD, you need to delete it from local AD as AndyDavid said. I've already set the access rights to 'Reviewer', which successfully prevents deletion from… Oct 14, 2024 · Learn how to remove shared mailbox from Exchange 2013 server using scripts by running them in either PowerShell or Exchange Management Shell. 7. May 31, 2023 · Sometimes, you may need to remove a shared mailbox from your Outlook. An alternative to permanently deleting a mailbox is to Oct 16, 2023 · Reopen Outlook and check if the issue persists. While you may able to add a shared mailbox with different permissions in certain scenarios, this configuration may not be fully supported. 1. Jul 14, 2025 · The default option to Download shared folders is enabled in your profile. If the above methods don’t work, you might need to use PowerShell to remove the shared mailbox. This example connects a user mailbox. In the details pane next to Members, select Edit. Jul 2, 2025 · There are primarily three methods for removing a shared mailbox from Outlook: via automatic mapping (and its removal), through account settings in Outlook, and using Exchange PowerShell. Click on Delete Account to remove the shared mailbox from your mobile device. In thi May 29, 2024 · When you create a new user in Microsoft 365 and assign a license to it, then a mailbox is often automatically created for that user, if the license includes Exchange Online. Go to File > Account Settings > Account Settings > New and add the shared mailbox again. But what if you don’t need that mailbox? There are a couple of ways in Exchange Online to disable or remove a mailbox. In your Outlook toolbar, click on Find, then select Address Book from the drop-down menu. Here's a step-by-step guide on how to resolve this: Revoke Mailbox Jun 24, 2025 · The experience depends on how you have added the shared mailbox (and the permissions you have on it). Accessing the Shared Mailbox Feb 9, 2022 · Hi team, is there a way to restrict ppl from deleting emails in a shared mailbox? We are using Exchange Online. 3 Apr 7, 2021 · Go to Active Directory. Alternatively, you can do Nov 13, 2013 · 7 249 June 10, 2010 Share Tasks in Outlook without Exchange inside of Outlook Software & Applications discussion , microsoft-office 5 73 February 26, 2015 Sharing Tasks in Outlook Software & Applications microsoft-exchange , microsoft-office , team-collaboration , howto 3 88 May 27, 2014 To-do list Outlook from shared mailbox Software May 7, 2025 · Discusses how to disable the download of shared mail folders in Cached Exchange mode in Outlook 2016 and later versions. This article will teach you how to fix mailbox not disappearing in Outlook after removing permission. Click More Settings. The problem is that the mailbox is still visible in Outlook after removing the permission. It’s possible to create, view, assign permissions, convert, export, and delete a shared mailbox. Open Outlook > go to File > Account Settings > select your account > go to More settings > select Advanced tab > under Mailboxes, check if the shared email account is visible there, if yes, select the Remove option to remove it. You would use this method if you wanted to manage the shared mailbox as a standalone account. Follow these simple steps. Alternatively, you can do Jan 29, 2021 · How did you delete the item (via Outlook client or owa)? If you deleted them in Outlook desktop client, it's suggested to delete in owa, which is closer to server via open another mailbox>type your shared mailbox>settings>delete the category item It should be work now. noazhpt akaju lhh yaed utvs ryzedj qsdia ydcnl ufkpwz glpfdy rzwvav pkff ajmbrso rdwa snui